The College Printing Press became operational in the year 2000 as a small Print Shop with limited resources. The initial objective was to print for the College, Africa Muslims Agency office and its institutions in Zanzibar and Mainland Tanzania. Later, it was decided to expand the Press and run it commercially in order to enable the College to meet part of its running costs. The expansion was done in the physical structure, human-resources and machinery. Now the Printing Press is a medium – sized print shop with a capacity of printing all types of jobs in black and white and full colour.
In the business operations, the Manager is assisted by Customer Services Senior Officer who takes care of all sales and marketing activities. In printing process, there are four sections as shown in the diagram below:-
The College Printing Press has currently 24 employees – 22 full timers and 2 part-timers; compared to 2011, there are two additional employees – a Senior Printer and Assistant Paster. The distribution is as follows:-
|2||Customer Care||2||Full time|
|3||Printers||4||(3 fulltime and 1 part time)|
|6||Graphic Designer||2||(3 fulltime and 1 part time)|
|8||Type-setter / Secretary||2||Full time|
|9||Messenger / cleaner||1||Full time|
In 2012, there have been quantitative expansions in machinery compared to 2011 as shown below:-
Table No. 30: Status of Equipment at the Printing Press
|S/N||Section||Types of Equipment||Number||Status|
|1||Pre – Press||Plate – maker||2pcs||In good working condition|
|Computer||5pcs||In good working condition|
|Printers||3pcs||In good working condition|
|Camera||1pc||In good working condition|
|2||Off-set printing machines||2 colour printing (SORMZ)||1pc||In good working condition|
|1colour printing (KORD)||1pc (old)||In good working condition|
|1 colour printing (G.T.O 52)||1pc (old)||In good working condition|
|3||Digital printing machines||KONIKA MINOLTA C.6000||1pc||In good working condition|
|(Toner not available)|
|HP Colour Laser jet printers||1pc||In good working condition|
|Heavy duty photocopiers IR 6000||1-2pcs||One not in working condition|
|4||Binding machines||Cutting machine -90 (Polor)||2pc||In good working condition|
|Perforation machine||1pc||In good working condition|
|Stitching machine||2pc||In good working condition|
|Mini-Binder machine||1pc||In good working condition|
|Cold lamination machine||1pc||In good working condition|
|Folding machine||1pc||In good working condition|
|Electrical punching and closing machines||1pc||In good working condition|
|Letter press machine for numbering||1pc||In good working condition|
The total annual collections (January – December in 2012) is TZS 592,878,392 which is 123.52% of the projected annual collections of TZS. 480,000,000/=. Compared to 2011, annual collections reached TZS. 457,411,020, this year there is an increase of TZS. 135,467,372/=. (See table 36 for details).
Table No. 31: Cash Flow January – December 2012 (In TZS.)
* Collections Projection
** Credit Sales Projection
*** Expenditure Projection
**** This expenditure does not include TZS. 35,000,000/= spent on special approval (off- the budget) to buy machines.
In 2012, the Printing Press planned to spend TZS. 300,054,802/= but the actual expenditures were TZS. 314,334,734/=, an increase of TZS. 14,279,932/=.
Reasons for the increase are several including the following:-
(i) The change of tax payment system since stamp duty (1.5%) to VAT (18%) from January 2012 (221%).
(ii) Adjustment of salaries of the lower cadre employees in order to comply with the Government Circular on minimum wages (an increase of 47%).
(iii) Overtime payment increase for about 50% as a result of changes in salaries.
(iv) The increase in price of fuel and the frequent use of standby generator due to power cuts and supplies fluctuations (132%).
(v) More customers with increase in job require replenishment of equipment, regular maintenance (repairs and supply of consumables).
The stock balance as on 31/11/2012 (see table 33) shows that the stockvalue was TZS 97,978,900/=.
Some of the printing materials can take the Printing Press through the first six months of 2013. These include wood free paper (70gsm), NCR Paper, Art Cards, Plate gum and ink. Stocks for other items are either in small quantity or completely used out.
1. The printing Press should further expand its fleet (machines) in 2013 to include a large One Colour Printing Machine (A2size), preferable SORM Printing machine. This is in the 2013 approved budget.
2. It is equally important to acquire one perfect binding machine and agrinding machine for sharpening cutting blades. These are not accommodated in the 2013 budget. Management will propose an implementation plan for Higher Council in due course.
3. It is high time now to construct a new building for a modern Print shop. Management will bring detailed plan for the Higher Council for advice.